RESPONSIBLE FOR: Finances & Administration for Neighbourhood Network
and Assistance to the CEO
REPORTING TO: CEO, Neighbourhood Network
LOCATION: Dublin or Wicklow office, Hybrid
ABOUT THE ROLE:
The Financial Administrator & CEO Assistant is a key role in the
organisation and demands good communication skills; an interest in the
work of Street Feast CLG; and a flexibility that facilitates a
pleasant working atmosphere. Technical proficiency is a prerequisite.
The successful candidate will be familiar with all aspects of Google
Workspace, as it is the software used by the staff and & CEO
The Financial Administrator will work closely with the CEO and is the
person upon whose expertise, support and efficiency the functions of
the organisation depend.
ABOUT NEIGHBOURHOOD NETWORK:
Neighbourhood Network (legal entity: Street Feast CLG) is an Irish
not-for-profit originally established as Street Feast in **Apply on
the website**.
In * we expanded our mission, developed a range
of new projects and activity programmes, and adopted a new name for
the organisation - Neighbourhood Network.
Neighbourhood Network aims to promote social inclusion and
integration, tackle loneliness and build supportive and resilient
neighbourhoods in new and older communities across the length and
breadth of Ireland. We run national campaigns, coordinate local
neighbourhood projects and facilitate a nationwide network of
neighbourhood leaders.
Our team currently consists of a CEO and Project Manager and four
part-time staff, including another Project Manager and three Community
Liaisons. We have a voluntary board of eight trustees.
Neighbourhood Network is currently in the process of registering as an
Irish Charity.
KEY RESPONSIBILITIES/ACCOUNTABILITIES
SUPPORT THE CEO
* Provide day-to-day support to the CEO
* Arrange and participate in meetings, conferences, and project team
activities, and the taking of minutes.
* Assist the CEO in reporting to the board
GENERAL SUPPORT
* Respond to enquiries and complaints from the public.
* Support marketing initiatives, e.g. through the maintenance of
contact databases, preparation of emailing lists etc.
* Contribute to the continuous improvement of administrative
processes in Neighbourhood Network
* Maintain the company’s filing system in Google Workspace
* Provide administrative support to the Neighbourhood Network team
* Schedule and implement organisation’s staff meetings, events and
off sites
* Review and update company policies and ensure they are observed.
RECRUITMENT
* Assistance in staff recruiting and onboarding, including training
and induction
* Promote staff development and training
FINANCIAL
* Support CEO in maintaining budgets
* Preparation of monthly reports for the CEO and the Board of
Directors
* Meeting with the CEO and the Board for Finance Committee meetings
* Staff timesheets and recording staff leave
* Monthly Payroll
* Monthly Payroll Submissions to Revenue
* Bank Reconciliations
* Debtor & Creditor entries
* Journal entries
* Bank Payments
* Bi-Monthly VAT Returns
* Assisting with Annual Audit
OTHER
Further commitments to this position with Neighbourhood Network
require that the Administrator will;
* Work in good faith and in the interests of the organisation as a
whole.
* Carry out his/her functions with due care, skill and diligence
PERSON SPECIFICATION - WHAT YOU BRING TO THE ROLE:
ESSENTIAL EXPERIENCE
* A minimum of 3 years relevant financial & administrative
experience is essential.
* Will have worked with or supported a CEO (or similar) previously
DESIRABLE REQUIREMENTS
* A recognised qualification in Finance and Administration
* Experience with Xero Accounting Software or similar
SKILLS & ATTRIBUTES
* Is highly organised, accurate and fastidious with their attention
to detail
* Demonstrates ability to meet deadlines, handle multiple tasks
simultaneously and to prioritise their work
* Proficient in the use and administration of Google Workspace
* Trained and experienced to intermediate level in Excel and
preferably Google Sheets.
* Permission to work in The Republic of Ireland.
* Educated to Leaving Certificate standard or equivalent.
* Have excellent interpersonal, written and spoken communication
skills.
CONTRACT DETAILS:
* PART-TIME: * hours per week. Hours are
flexible to an extent.
* WORK DAYS: Monday - Friday
* SALARY: € * per hour / €**Apply on the
website**, * pro-rata
* CONTRACT LENGTH: The position is for a one-year contract, subject
to funding, that includes a 6-month probationary period.
TERMS AND CONDITIONS OF EMPLOYMENT:
* ANNUAL LEAVE: Annual leave at Neighbourhood Network is **Apply on
the website** days in addition to the standard **Apply on the
website** public holidays.
* TOIL: We operate a time off in lieu (TOIL) system, where staff can
work pre-approved additional hours and receive compensatory time off
in lieu.
* TRAINING & DEVELOPMENT: Continuous professional development,
training & further education courses, study & exam leave and
professional membership fees are paid for at Neighbourhood Network’s
discretion where relevant.
* TRAVEL & SUBSISTENCE: Travel and subsistence expenses will be paid
similar to public sector rates.
HOW TO APPLY
Interested candidates may apply by sending a one-page letter outlining
their suitability for this role along with their CV to **Apply on the
website** under the subject of “Administrator”
Closing Date for applications is 5PM THURSDAY JUNE 6TH
_Neighbourhood Network is an equal opportunities employer and welcomes
applications from people of all backgrounds and identities._
We need : English (Good)
Type: Permanent
Payment:
Category: Health
